CNet's Guide to Remote Attendance Learning

Before Your Program

  • Download the Zoom app from https://zoom.us
  • Test your microphone and camera are working by using the smart room test link: https://www.zoom.us/test
  • Check the lighting in your room as you need to be always clearly visible to the Instructor. If there is insufficient lighting, you may appear as a silhouette, or it may be too dark to see your face
  • Avoid any unnecessary visual distractions in your camera view that may impact your learning experience or the experience of others
  • We recommend setting up a separate screen for an optimal learning experience, a tablet will suffice but is not essential

Joining Your Program

  • You will have received a meeting link in your joining instructions. Simply click the link in the email where it says “Click here to join the program”. You can then click “Launch Meeting” and open Zoom in your web browser or app. It is highly recommended that you use the Zoom app and you will be prompted to download it If you have not already done so

  • Click “Join with Computer Audio”. This will allow Zoom to access your laptop’s microphone</br.
  • If you are early for the program, then you may see a message saying “Waiting For Host”. This means that the Instructor will shortly let you into the virtual meeting room

If you have problems accessing the program, please contact CNet Training using the details below:

During the Program

The Instructor will ask you to always keep your camera on during the program. Cameras can be turned off during formal breaks.

It is recommended that you use headphones to avoid an echo effect where sound is repeated.

Turning Your Camera or Microphone On/Off

  • At the bottom of the screen, there is an icon of a video camera and a speaker. By clicking on each icon you can turn the camera or microphone on or off. You will know that the microphone or camera is off because there will be a red line through it

    microphone-on
    microphone-of

Communicating With Your Instructor

  • Throughout the program your Instructor will encourage everyone to share ideas and participate. They will ask questions and invite learners to share their experiences
  • To ensure that everyone can hear the Instructor and to avoid background noise, you should keep your microphone turned off unless you are answering or asking a question
  • To make your Instructor aware that you have a question, you can click the “Raise Hand” button, which can be found by clicking the “Reaction” button in your menu bar. This will notify the group that you wish to say something

    lower-hand
  • When you have asked your question you can lower your hand by going to the “Reactions” button again and clicking “Lower Hand”

    raise-hand
  • If you are having technical problems or want to ask the Instructor something privately, you can use the chat box function. Open the chat box by clicking the “Chat” button, also found on your menu bar

    chat
  • This will open a chat box to the right of your Zoom screen (note that this may differ if you have previously changed your settings)
  • Messages will by default send to everyone in the meeting including the other learners, however, you can change who can see your message by clicking the dropdown arrow next to “Everyone” in the “To:” box chat-box

Troubleshooting

Check Camera and Microphone Permissions in Settings

If you have a Windows computer

  • Select Start/Windows icon in the bottom left corner
  • Go to: Settings > Privacy > Camera or Microphone
  • Under “Allow access to the camera on this device” select “Change” and make sure “Camera/Microphone access for this device” is turned on
  • Do the same under “Allow apps access to your camera/microphone
  • Finally, do the same under “Allow desktop apps to access your camera/microphone”. This ensures that the Zoom app has permission to access your camera while you are using it

If you have a Mac

  • Click on the “System Preferences” icon in the menu bar at the bottom of the screen
  • Select the “Security & Privacy” icon
  • Select the “Camera/Microphone” icon from the list
  • Under “Allow the apps below to access your camera/microphone”, make sure that the blue tick is selected next to the Zoom app
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